Boarding

Overview

Many Army families are still highly mobile; which can be very disruptive to a child’s education.

One of the ways that the MOD helps to overcome this disruption is by funding an allowance that is a contribution towards the cost of boarding school. This allows the family to move together but for the child to have a continuous education.

AFF believes in accompanied Service and whilst there are mobile families, we will continue to tell the MOD that this support is vital for the children and for their families.

Contents

01   CEA and sixth form

In February 2018, new regulations were published regarding several aspects of Continuity of Education Allowance (CEA). These can be found in 2018DIN01-020. These will take effect from 1st June 2018.
In a nutshell, the regulations outline the following:

  • Soldiers must apply for a new CEA eligibility certificate for the 6th form (or equivalent) education stage.
  • All children currently in Y10 (or equivalent), or younger may be affected by the changes.
  • The changes begin on 1st June 2018 for those entering 6th form the following year.
  • If you are eligible, then you will not lose your entitlement to CEA.
  • Siblings, Special Educational Needs Addition (SENA) and devolved education will all be considered as part of the process.
  • Soldiers will pay a lower contribution for their children at state boarding school.
  • CEA Guardians Allowance is increasing.

If you have any worries or concerns about these changes, then please let us know. We are gathering your views to pass on to the relevant departments to illustrate how this affects families and to highlight issues. Email ec@aff.org.uk. If you have questions about your future eligibility, then please ask your local admin office.

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02   Why board?

Do you have at least one school aged child? Have you moved house a number of times recently and is changing school becoming a bit of an issue for your child? Are you considering boarding school to provide a stable education for them?

From the academic year of your child’s 8th birthday, there is an option for soldiers to consider applying for an allowance to help with boarding school fees. This allowance is called the Continuity of Education Allowance (CEA).

Regulations state that if your soldier wants to claim this allowance, your family must:

  • remain living together
  • be likely to move in the next four years
  • agree that, having chosen a school, your child will stay there until the end of their education stage

Your initial considerations should include:

  • Do I think that my child will like boarding school?
  • Are we mobile? – You’ll have to show past mobility and the future likelihood of posting away from where you currently are
  • Are we thinking about buying a home to live in, or moving back to one we already have? – In order to show mobility and accompanied service, you would not be able to stay there unless it fits the eligibility criteria
  • Where in the country is a good place for us where there is wider family support and good road, train and airport links? – Consider matches, concerts and parents evenings, as well as making the journey easier if you live overseas
  • Do I have any friends who send their children to boarding school that I could ask about this?
  • What about our other children who are not boarding; how will moving affect them? – You will have to move if your solider is posted no matter that you may have another child that you don’t wish to move and maybe isn’t old enough to board yet
  • Can we afford it? – State boarding schools are considerably cheaper as, unlike at independent schools, you don’t pay for the teaching
  • Do I have a job or am I starting a course that will take me away from the family home for more than 90 days a year? – If so, you may be ineligible to claim CEA which requires accompanied service. Two nights a week for a year is 104 days (not including any annual leave) so it is important to consider this.
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03   CEAS and DBS PACCC

The MOD Children’s Education Advisory Service (CEAS) gives advice, information and support on all aspects of your child’s education, including boarding school.

Defence Business Service Pay and Allowances, Complaints & Casework Cell (DBS PACCC)

DBS PACCC based in Glasgow confirm that the eligibility certificate form has been completed correctly and that the Service person is eligible and authorised to claim CEA. They monitor and investigate CEA eligibility and calculate the rates of CEA.

The soldier should contact them via their unit to submit casework if necessary. To find out more information about who is who in the MOD, please click here.
To find out more about MOD education allowances, please click here.

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04   First steps

If you’re considering boarding, then there are some things you should know before you start the process.

You will need to contact CEAS

CEAS holds the Accredited Schools Database (ASD), a list of schools for which CEA is admissible. To claim this allowance, the school you choose must be on this list.

CEAS will provide you with information and a unique serial number to apply for an Eligibility Certificate.

There are three stages of education defined as follows:

  1. Primary, junior or preparatory school (8-11/13)
  2. Secondary or senior school (11/13-16)
  3. A-level or academic equivalent (16-18)

Note that it’s only possible to change schools at either 11 or 13 – this will depend on the type of school you are looking at.

If you know that your soldier will be leaving the Army before a stage of education is completed, you need to consider whether you can continue to pay the fees yourself. Entitlement to CEA stops either the term after a Service parent’s end of Service date, or the term before if this falls in school holidays.

Once you receive an eligibility certificate, the soldier applies for CEA three times a year in a specified window via JPA and the allowance is given via bank transfer. It is your responsibility to then pay this to the school.

Eligibility certificates need renewing at any change e.g. house address, job, education stage, school or at the certificate renewal date.

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05   State boarding schools (SBS)

Whether or not you have a school in mind yet, the following may help you make an informed choice about your child’s school.

  • Majority of SBS are in England. The State Boarding School Association (SBSA) www.sbsa.org.uk has an interactive map and further information. A tiny percentage offer boarding for primary
  • Some are academic (grammar schools) and some are themed academies or tech colleges. Lots are graded outstanding by Ofsted, but investment in boarding facilities varies
  • Your child will need to hold a full British or EU passport
  • Application deadlines for boarding places vary from school to school. Some use the normal October admissions round the year before entry, with places offered on National Offer Day in March. Others are more flexible. An independent school may offer a place immediately and this may suit you better for planning purposes as a mobile family
  • Always have a plan B
  • If you’re looking for a Year 9 place because it’s the end of prep school, then contact the school to find out if there are places available. The number of places available is often published on schools websites; however, be warned this can be as little as four
  • There will be an exam to pass for grammar SBS. Contact the school if you think you are moving to the area and would like to apply
  • Thinking ahead? It’s very important to check that you can swap from a boarding place to a day place in the future if needed as most specify that this is not possible due to boarding place and day place quotas
  • SBS often have no formal school at weekends, although activities are offered by most and include sports
  • Holidays are shorter than independent schools so if posted abroad, you may see your children less, but if living fairly near, you may see them more as weekly boarders
  • You will only pay for the boarding part as the teaching is free. Note that if you claim the full amount of CEA, it’s not possible to claim for any further costs
  • Free schools and academies are run by a Board of Governors which is accountable to the charitable trust overseeing the school. The school will also be accountable to the Department for Education through its funding agreement. Others are maintained by the local authority

Got a question? Email AFF at ec@aff.org.uk

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06   Independent boarding schools

The best place to start when choosing an independent school is to ring the CEAS and ask for a list of all registered CEA schools in your chosen area.

Click on the links on this page and find the boarding section. There you will find various search engines. One in particular has an advanced search which enables you to find schools with Armed Forces bursaries.

The HIVE is also a good place to go for boarding school brochures and other info.

There is a good-schools guide, as well as various independent companies who will offer specific schools tailored to your wishes. These companies may not charge you for their services, but they may charge the schools for inclusion – remember, there may be other schools that fit your criteria who choose not to participate.

Independent schools are inspected both independently and also by Ofsted; you can find the latest reports online.

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07   What about children with SEN?

Please click here to learn more about how the MOD supports children with Special Educational Needs who would like to go to boarding school.

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08   How much is this all going to cost?

Costs vary widely. Some schools state their fees and very little is added to the extras bill, and some charge for every piece of stationary.

Here is a list of things to consider when budgeting:

Costs to consider:

  • Standard fees are currently around £4,000-£11,000 per term
  • Extras bill for trips, stationary, matrons account, school shop, weekend activities
  • Uniform
  • Sports kit including rackets, bats, helmets, pads, skins and footwear
  • Other kit – suitcases, tuckboxes, plastic boxes, lamp, padlocks, school book bag/briefcase
  • Music tuition
  • Phone plus contract or top-ups
  • Public exam fees (for Independent schools only)
  • Termly, and usually compulsory, subscription for old boys/girls association
  • Private health insurance
  • Kit insurance
  • Travel and fuel costs
  • Initial Deposit paid before your child starts that is not usually refunded until your child finishes

Possible deductions:

  • CEA
  • Armed Forces Bursary, sibling discount, scholarship
  • Armed Forces Sodexo Childcare Vouchers – you will need to check in advance that your school accepts these.

You will need to pay a minimum contribution of 10% of the fees (unless you are claiming SENA). This can end up being considerably more depending on the level of the fees as CEA is capped at an upper limit.

CEA doesn’t necessarily always reflect the increase in your particular schools fees and families are responsible for this increase, not the MOD.

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09   Questions to ask boarding schools

If you’re considering boarding as an option for your family, ring up and ask schools for a prospectus.

Once you’ve received this, you will be able to make a decision about whether you want to find out more and visit. Visiting schools is vital and it’s important that you ask lots of questions.

Here is a list of questions to print off and take with you.

Questions to ask boarding school students who show you round:

  • What’s the food like?
  • What’s the best thing that’s happened whilst you’ve been here?
  • Why do you like your house?
  • How much prep do you get and what happens if you need help with it?
  • Do you know anyone in a different year group or house to you?
  • What’s the sport/music/art like?
  • What do you think of the teachers?

Questions to ask the admissions team:

  • Do you have other Army children here?
  • How much is the deposit?
  • How much have the fees gone up in the last three years?
  • What’s the plan for options with subject choices for Year 9 starts?
  • How soon will we know if we have the house of our choice?
  • How many full boarders are there and how many flexi-boarders?
  • How many exeats are there – are they every term?
  • Can I see the uniform list with prices – is there a school shop on site?
  • Is there a health centre and what’s their accident policy?
  • When did the house parents start in their job? Are they planning to move/retire/leave?
  • What’s the school policy on electronic equipment?
  • Is the Wi-Fi restricted at all?
  • What appears on the extras bill?
  • What weekend activities are there?
  • How much notice do we have to give if this doesn’t work out?
  • What does the induction programme involve?

Questions to ask the Head:

  • Where do students go on to from here?
  • Can I come and see my child if I’ve just come back from time away?
  • Are there any major building works planned for the next five years?
  • What size is the sixth form in comparison to the rest of the school?

Questions to ask Matron:

  • How often is there a register/call-over?
  • Who is there when you aren’t?
  • What happens on birthdays?
  • How quick is the laundry?
  • What happens if a child is ill in the night?
  • How many children are full time boarders in my child’s year?
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10   Read the small print

There are a wide variety of schools offering different things to suit your child and your circumstances. There are also various discounts on offer. However, please be aware of the small print.

Some schools may ask you to sign up for a number of terms in advance. Nine terms, for example, doesn’t sound much, but three years is a long time in your child’s educational life.

If your child becomes unhappy, or your circumstances change significantly, and you sign up for a certain number of terms in advance, you may be liable for the outstanding fees, even if you have permission from the MOD to withdraw your child.

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11   What happens if it all goes wrong?

Despite being prepared and having planned well, your child may not settle, may change their behaviour significantly or just might not be suitable for boarding school.

If you’re worried about your child and think that the best thing for them would be to come home, then seek advice.

Firstly, if you’re at all worried about a safeguarding issue, act immediately and remove your child from the situation.

If, however, you have had time to think about this for a while, have had strategies put in place that haven’t worked or maybe there has been an ongoing health issue, or similar that just hasn’t gone away, or the school is changing in some way, then you may want to withdraw your child from boarding school.

Before you make any formal decision with the school, contact CEAS – you can find details at the top of the page – and ask for their advice.

If you wish to continue with a local school and not return to boarding, then you can withdraw without financial penalty from the CEA system; however, you will also need to check your contract with the school as you may have to give notice.

If you wish to choose another boarding school, then you will need to put in casework to explain why this school is no longer suitable and why you see a need to change schools; you will also need to check you contract with the school.

If your child has reached the end of an education stage, or has finished at a particular school, then you can change or leave without too much of an issue.

Got a question? Email our Education and Childcare Specialist at ec@aff.org.uk or call 07527 492 869.

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12   The 50 mile rule

AFF is currently investigating an issue regarding moving over 50 miles away from your current location.

Regulations state that in order to prove mobility, a Service person must be likely to move over 50 miles away in the next four years.

AFF believes this may leave an unacceptable choice for the family between a 50 mile commute for the soldier or a 50 mile school run for the child one way to maintain a continuous education outside the CEA system.

Often, it is not possible to retain a quarter, leaving the family no real choice. We believe that this choice is unrealistic for the family and unsuitable for the child. This should not be a reason for eligibility of CEA to prove mobility. Directed postings, tied quarters, lengthy op tours and unforeseen circumstances often means that this is an issue for otherwise mobile families.

We are currently working on this. Please contact the Education and Childcare Specialist at ec@aff.org.uk to share your views or experiences.

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13   The 90-day rule

If a Service person’s (SP) spouse/civil partner spends 90 or more days away from the Resident at Work Address (RWA), either consecutive or aggregated during a 12-month period, their eligibility of certain expenses and allowances, such as Continuity of Education Allowance (CEA) will be reviewed.

It has often been seen as unfair by Army families because of the perceived restriction on spousal employment. AFF has been working with the chain of command and has received advice that may help families understand the policy better.

The advice is that the 90-day policy is actually guidance to COs to help determine accompanied status, not to hamper spousal employment. Where the SP thinks that their spouse/civil partner’s absence is likely to exceed the 90 days, they should ideally advise their Unit HR accordingly.

The 90 days’ absence should not be regarded as an ‘allowance’, but rather as a degree of flexibility to accompanied status. The key is whether the absence is reasonable. For instance, in cases where the spouse/civil partner’s employment takes them away for short periods from the family home, if they routinely return to what can be reasonably considered the family home, then their accompanied status should remain unaffected. Conversely, if they establish another residence where the majority of their possessions are stored, then the accompanied status will be questioned.

In case of doubt, the SP should consult their Unit HR. The policy can be found on the Gov.uk website and the reference is JSP 752 (part 2, chapter 1, section 1, annex A).

This clarification is good news for spouses. Please let us know if you have any concerns about this and we would be happy to pass them on to the right people. You can contact us at ec@aff.org.uk.

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